Regular data collection is often a sticking point for projects as it can be quite difficult to obtain it in a format that allows run chart analysis. There are many ways to get hold of data:
Electronic systems – usually allow historical data to form a baseline and as most entries are time-stamped, allow easy format into data over time. They also easily give large volumes of data but remember this is a ‘nice-to-have’ and far less important than regularity. Investigation results, EMIS GP records and theatre systems are all examples where data can be pulled from.
Manual collection – it may be that you just need to go out and get the data yourself from the patient notes. This is where having willing team-mates can come in handy, as they can help when you are unable to collect it, such as on leave. You may even be able to introduce something new to the way you and your team works that helps get you the data you want – such as minor adaptations to existing forms/documents. If you need to collect data manually the “little and often” motto becomes very important, you don’t want to have to spend hours doing this, as your own motivation will begin to wane.
Nationally-mandated data – NHS Trusts are required to collect some types of data already such as the SSNAP stroke audit, WHO checklist completion rates etc. Speak to senior staff in your speciality to see what exists already, and if it can be formatted into ‘data over time’ (see the video below).